Procure-to-pay, matched at every step
Vendor records, purchase indents, purchase orders, goods receipts, vendor bills and debit notes - so what you ordered, received and were billed for can always be matched against each other.
Built for these teams
What you can do today
Every capability below is labelled with its real availability status - we don't describe planned work as shipped.
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Vendor records
A single vendor record carrying contact, terms and purchase history.
Available -
Purchase indents
Internal purchase requests (indents) before a purchase order is raised.
Available -
Purchase orders
Purchase orders raised against a vendor, with line items and terms.
Available -
Goods receipts
Record what actually arrived against a purchase order, including partial receipts.
Available -
Vendor bills
Vendor bills matched against goods receipts and purchase orders.
Available -
Debit notes
Debit notes for returns, shortages or billing corrections against a vendor.
Available
Match what you ordered against what arrived
A purchase indent becomes a purchase order against a vendor; goods receipts record what actually showed up, and vendor bills match against both - so short shipments and pricing discrepancies are visible before you pay.
- Indent-to-PO approval chain
- Partial and full goods receipts
- Vendor bills matched to PO & receipt
How access and records are governed
Role-based permissions and an append-only audit trail apply across every module - see the Security & Compliance page for the full model.
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Role-based permission scoping
Purchase order creation, approval and vendor-bill posting are separately permissioned actions.
Available -
Append-only audit trail
Purchase orders, goods receipts and vendor bills write to the platform audit log with actor and before/after state.
Available
What it takes to turn this on
- Set up your vendor list and item categories (shared with Inventory) before raising purchase orders.
- Assign who can raise indents versus who can approve and issue purchase orders.
- Confirm tax profiles on purchase orders match your vendors' GST registration.
- Turn on goods-receipt matching if you want short/over receipts flagged before a vendor bill is posted.
Keep learning
Frequently asked
Does procurement share the item catalogue with Inventory?
Yes - purchase orders and goods receipts reference the same item master, categories and units of measure used across Inventory.
Can we require approval before a purchase order goes to a vendor?
Yes - indents route to procurement and can require sign-off before conversion to a purchase order.
What happens if a delivery is short or wrong?
Goods receipts record what actually arrived against the order, so shortages or discrepancies are visible before the vendor bill is matched and posted.
See procurement on your own vendor list
Book a demo and we'll raise a real purchase order and receipt.